Acklington Village Hall Committee Meeting 7.00pm Thursday 25th March 2010

The purpose of this meeting is to meet with Richard Sullivan to progress plans for the back room with a view to applying for planning permission.

Funds currently held
Current account £ 2,476.56
Premium account £ 1,206.68
Treasury Deposit £27,846.67

Plus funds to come ring-fenced to cover garden costs £ 3,000

Other estimated costs
Annual general running costs £2,200
Central Heating costs £3,000
Contingency fund for new roof
(Although the roof appears to be reasonably sound we agreed we should maintain a contingency fund for future expense.)
New windows for kitchen and side room
Roof insulation and draught excluders(est)
Maintenance and decoration

Construction of rear extension
Original idea was to see what extension could be built (up to 1st fix) funded entirely using Sir A’s gift(*see note 1) without us requiring any additional grants or fundraising. Original plan was for internal size of 5m x 4m which was thought to be too small to host bowls club suppers (for up to 32 people).

Revised draft plans made for size (internal) 7.1m x 5.7m
Estimated cost £32,000 plus VAT*
- For us to demolish existing backroom
- Using existing concrete base
- No heating or electrical
- No decorating or floor finishes
- £2,000 provision included if drainage necessary
Fees for the architect and planning permissions also payable.
The committee instructed Richard to submit plans for planning permission.
*Note 1 It was said at the last meeting that Sir Anthony had specified that his donation was to be used to fund the back room. I haven’t seen his covering letter to confirm this but at the meeting on 1/4/09 it was recorded that it would be a good idea if the money was used to fund a new back room which we were unlikely to receive any grant for.
*Note 2 Charities are not exempt from VAT, and most repairs and alterations carry VAT at the standard rate HM Government has, however, made some concessions in recent years, and the following building works do not bear VAT:
• New charitable community halls.
• An extension to an existing hall to accommodate a new activity.The extension must be able to‘stand alone’ - that is, it should have a separate entrance even if it has a door connecting it to the original building.
• Facilities and improvements for disabled people.