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Minutes of Acklington
Village Hall Committee Meeting
14th May 2010
Apologies received: Vi, David and Brian
Members present: Eddie Critchlow, Sharon Thorpe,
Bob Smailes, Alison Sharpe, Barbara Cock, Graham
Cock, Lorna Budge, Steve Thorpe and Barbara King
The minutes of the last meetings on 11th March
2010 were read
Matters arising not covered elsewhere on the
agenda
In view of the extra work required to submit a
TEN application for the use of alcohol in the
village hall it was agreed that a charge of £30
would be made (to include the £21 fee plus admin
costs)
The minutes were approved and signed by the
chairman.
Update on garden, back room and heating
Northumberland Estates have written
apologising for the delay by the former
solicitors (fresh paperwork will be required)
but confirming that we may fence off the land.
ACT have agreed to fund the additional costs
required to cover the paving and fencing. Letter
of thanks to be sent. The paving and fencing
contractors have been booked and should carry
out the work in the next 3 weeks.
Richard Sullivan submitted the planning
application in on 26th April 2010 which should
hopefully take 3 weeks. When this has been
approved we can obtain estimates for the
building work.
Correspondence received
None
Treasurers Report
Bob advised £2,826.08 held on the current
account, £2,694.77+££3,000+£1206 totalling
£6,901.45 held on the premium account and
£25,000 plus £200.41 held on the treasury
deposit making a grand total of £34,927.
Invoice received for architects fees of £300
plus VAT and costs. Insurance due in October.
Due to the abysmal interest rates agreed to
invest £500 in premium bonds.
Following advice given at the NNVHC meeting
switched electricity provider from NPower to
Drax which should halve the costs. We are
already receiving the cheapest gas available.
Thanks were expressed to Bob for his work in
obtaining this.
Hall Bookings (inc encouraging new user groups)
There have been birthday parties and Georgia
has been rehearsing regularly. A class teaching
sewing and knitting is due to run from 20th May
to 24th June from 7-9 on Thursdays and a Pilates
class on Tuesday 25th May from 5.30 to 6.30.
Bob agreed to deputise for Alison with Sharon
as reserve whilst she is away. Contact details
will be left on the door
User Group Reports
Art Group has still to come back with a rep on
the VH committee..
Sports club season will be finishing in May.
Bowls Club has finished. They have been able
to fund the hall rent from the members during
the year.
ACT have a photo exhibition planned for the
26th September which will require setting up
over that weekend they asked if the rent could
be waived which would was unanimously agreed.
WI, Church and Parish Council nothing to
report.
In view of the schools use of the hall agreed
to contact them to see if they would like to be
represented as a user group and have a
representative on the village hall committee.
Maintenance, repairs and decoration
Bob asked for approval to spend £200 on
repairing the gas heater. After protracted
discussion it was agreed that we would defer
spending any money on the heating. Everyone is
to look out for funding opportunities to cover
the estimated central heating costs of £3,000.
Barbara C to check Gazette article, Barbara K to
check Tyne Tees Lottery Grant, Sharon Police
Community CashBack. We will review the
situation. by 1st August to ensure adequate
heating is available from September. Alison and
Vi to let Sharon have written heating estimates
Garry Budge had asked if a skip could be hired
to clear under the stage area which would free
it up for valuable storage. He also offered to
contact a scrap dealer to remove any metal items
such as chairs which we could obtain payment
for. Under the stage was to be checked after the
meeting to find out what was stored there and
what should be kept.
Graham and Barbara will look to repainting the
passage when they have time.
There is a wooden strip in the ladies toilet
that needs repairing along with a curtain pole
in the hall and the gents toilet still needs a
valve replacing.
Fundraising
Bob asked if Georgia Overton might like to
support a village hall fundraising event. Alison
offered to ask Georgia. Discussed celebrating
other young peoples successes eg Phil Airey and
Molly Gordon.
Any other business
The Parish Council have agreed to act as
holding trustees this was accepted by all of the
management committee. This can be progressed
once the garden lease has been signed. Sharon to
contact Lisa Hamlin.
The next NNVHC meeting which is also the AGM
is on 8/6/10 at Acklington Village Hall 7
7.30pm. Everyone is invited to come along and
help will be needed to serve refreshments. Steve
agreed to sort out carparking. The need for
village halls to have a music licence will be
discussed there.
Alison agreed to notify Barbara K and David
Charnock of the hall bookings so they can be put
in the Pelican.
Following the fine rocket stage design
currently on display we agreed that the
committee could commission groups to display
their works which would avoid any
misunderstandings over equipment and materials
being left in the hall after events.
The Bruvvers who provide the annual ACT
pantomime no longer have funding so ACT are
looking for a replacement family event at
Christmas. If anyone has any ideas please let
Lorna know.
Eddie asked for Hallmark accreditation to be
put on the next agenda and an email and address
contact list be sent out.
The date of the next meeting was arranged for
Thursday 8th July 2010 at 7pm.
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