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VILLAGE HALL MINUTES - 12th MAY 2011 |
Apologies received: Eddie Critchlow, Barbara
King
Members present: Bob Smailes, Sharon Thorpe,
Alison Sharpe, Lorna Budge, Steve Thorpe, Graham
and Barbara Cock, Vi Currie and David Hammond
The minutes of the last meetings on 3rd March
2011 were read and approved
Correspondence Received
The Next North Northumberland Village Hall
Consortium meeting is on Thursday 19th May,
7-7.30 at South Charlton Village Hall. Sharon
and Alison expressed an interest.
Treasurers Report
Current Account £2127.87, Petty cash £114,
Saver £4,303.36 Deposit £25,000(+£205.68 int
due). Total £31,744.91
The latest water bill has increased from £45
to £372.16 due to the water leak over the
Christmas period. The insurance company have
confirmed that we are covered for this subject
to a £250 excess but need to check if this will
materially affect our future premiums. Sharon to
deal with.
Bob will obtain the necessary form to add a
signatory.
The money hasnt come through yet for the
election hire charges.
Hall bookings
Bookings are currently low.
On 28th May 11 adults plus children from
Derbyshire are using the hall to sleepover
whilst on a charity bike ride for Help for
Heroes. They will use the hall from 7pm to 9am
and will give a donation for the rent. The
insurance company confirm that we are covered
for this. The cost of the heating was brought up
but felt to be minimal.
Update on back room
Minutes of the sub-committee meeting were
circulated together with feedback from user
groups.
They are planning to talk to landowners,
businesses, gazette and Maureen Middlemiss.
We agreed that any funds raised will be ring
fenced specifically for the back room and will
not be used for general day to day costs.
Graham thanked the subcommittee for their hard
work to date.
Maintenance, repairs and decoration
The burst pipe has been repaired in the
kitchen but the stopcock needs to be mended so
it can be turned off easily in future and the
pipes need to be insulated to prevent further
problems. Vi has a long-handled stopcock.
Matthew has looked at the damaged guttering
and will deal with when he has time.
The earth outside the disabled toilet has been
removed from next to the wall which appears to
have solved the damp problem. Vi said that John
Coombes had offered some wooden beams (which
need to be picked up) which could be used as
earth retainers.
The pointing by the chimney needs a little
more work suggested that we dig out some of
the loose stuff.
Thanks were recorded for Matthew whose
colleague generously donated 14 square metres of
block paving (with another 32 square metres to
come). Suggested using this for outside the new
back room.
The front porch needs painting work party
needed.
Community garden.
Alison said that John will level the ground
next week.
The plan is if the grass is regularly cut it
should provide a decent lawn for our purposes.
John, Stephen Shanks and Alnwick district
council to be asked if they would be agreeable
to cutting the grass and the cost.
The gates and fencing need to be finished.
John will give Alison 48 hours notice for her to
set up a work party for this.
2 rose trees have been donated.
Alison has obtained a grant of £1,600 from
Northumberland community chest which is to be
used for raised planters. Vi and Alison will
consider this further and let the committee know
their suggestions. Thanks were expressed to
Alison for her endeavours.
New Back Room
Steve and Vi met with John Coombes, his wife,
Robert Parker and his wife to discuss their
fundraising ideas for the backroom which
include:-.
Set a deadline of say 31/12/12 to raise the
£30,000/£35,000 needed.
If we try for a Lottery Grant alongside
fundraising we should consider using a
professional to prepare the claim which could
cost us £2,000/£3,000. Robert to be asked for a
recommended professional for us to consider.
If we dont use a grant we should start
building when we have raised 80% of the funds.
If planning permission is likely to expire
make a start on the building work.
Suggested 3 major fundraising events in say
Autumn 2011, Spring 2012 and Autumn 2012
involving Doxford, Eshott and Guyzance Halls.
Awaiting possible dates from him.
Ideas for events include sponsor a brick,
pledge and repay, 3 hall treasure hunt, bbq at
the viaduct with a duck race and snowball dinner
party.
In order to visualise the fundraising a
thermometer could go outside the village hall
starting at £20,000. Alison has asked Eddie and
Garry to put their thinking caps on.
Bob will ask at the bank about opening a
separate fundraising account called Acklington
Village Development Account
Fundraising
Afternoon tea to be held Sunday 17th July 2.30
4.30. No admission charge.
BBQ discussed for Friday 19th August from 6pm
onwards. Games afternoon and quiz night to be
considered at the next meeting
User Groups
Morag has offered the Art group have a work
party to clean the hall which was gratefully
accepted.
Any other business
The date of the next meeting was arranged for
Thursday 14th July 2011 at 7pm.
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