ACT MINUTES - 17th January 2008
ACKLINGTON COMMUNITY TEAM
MINUTES OF THE
ANNUAL GENERAL MEETING
HELD ON THURSDAY 17TH JANUARY 2008

Present: June Davison (JuD); John Davison (JoD); Bob Smailes (BS); Louise Hall (LH); Jeff Watson (JW); Alison Sharpe (AS); Violet Currie (VC); Sharon Thorpe (ST); Lorna Budge (LB); Barbara King (BK)
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The meeting was opened at 7.00pm by Louise Hall who welcomed all those present..
The minutes of the last Annual General Meeting held on Tuesday 16th January 2007 and the Team meeting held on Monday 30th October 2007 were read and recorded as accurate accounts. There were no matters arising from the minutes of the AGM.

Reports
Chairperson Report was read by Louise Hall and a copy is on file – a vote of thanks was given by John Davison
Treasurer Report was read by Violet Currie and a copy is on file – a vote of thanks was given by Sharon Thorpe
Secretary Report was read by Barbara King and a copy is on file – vote of thanks was given by Louise Hall
Sports Club Report was read by Lorna Budge and a copy is on file – vote of thanks was given by John Davison

Election of management. The current Team were immediately stood down and unanimously re-elected. Election of management took place and is as follows:-
• Chairperson Louise Hall (Proposed by John Davison and seconded by Alison Sharpe)
• Deputy Chairperson Bob Smailes
• Treasurer Violet Currie (Proposed by Jeff Watson and seconded by Barbara King)
• Deputy Treasurer Sharon Thorpe
• Secretary Barbara King (Proposed by Louise Hall and seconded by Jeff Watson)
• Deputy Secretary Lorna Budge
• Publicity This would be broken down as follows:
o John Davison to devise and make leaflets
o Barbara King to publicise in The Pelican magazine
o Sharon Thorpe would photocopy the leaflets
o All others would distribute them

Focus/Role of ACT. John Davison raised the subject of a possible change to the Constitution by verifying the current role of ACT. A change to the Constitution can only be made at an Annual General Meeting and passed by 2/3rds of those members present. He began with a short history of the formation of ACT, which was in 2001. The current Constitution lists 4 main objectives;
a) To provide opportunities for social interaction within the community.
b) To promote community relations in co-operation with other groups in Acklington and the surrounding areas.
c) To involve the community in improving environmental aspects of Acklington and surrounding areas.
d) To promote other charitable purposes that the association may determine from time to time.
His comments were;
1) Do we need to supply so many events as there are so many individual clubs?
Response - Although there are many other clubs within the Parish it is very rare
that any of them provide events, outside their own meetings.
2) Do we still need to raise funds?
Response - Those present agreed that there was still a necessity to raise funds
for future events. Half the events organised run at a loss so profit making
events are subsidising the loss making ones.
3) The support is here but many people are either unable to or not keen on attending meetings.
Response – It is better to have a small team of members who will work hard for
the community than a lot of people, attending meetings, who then do nothing.
4) Young mothers would like to do something during the day.
Response – A very valid point and one which should be addressed. It should be
possible to organise some sort of event, possibly a Fete, in conjunction with ACT
and the School.
John also highlighted the point that a lot of publicity is given around the Parish by posters, The Pelican and a leaflet drop, although this is not listed as an objective. In light of the above and general discussion it was agreed to retain the existing 4 objectives and amend the Constitution by adding another objective, namely – ‘To ensure good communication in the community’. BK said she would do this, get the three signatures necessary and give each member a copy at the next meeting.

Next AGM
This concluded the AGM and it was agreed that the next Annual General Meeting would be held on Thursday 15th January 2009 at 7pm in the Village Hall. (Village Hall booked)

A normal ACT meeting then followed. Minutes recorded separately.