Matters Arising From Minutes

• ST informed the meeting that the Village Hall had agreed to the rent of the Back Room in the Village Hall being £4 per hour.
• VC produced information on two types of coffee machines that would be suitable for use in the Village Hall by any organisation having requirement for coffee at their events. They are £172.50 and £258.25, both including VAT and delivery. Both carry a one year guarantee are double jugs making about 24 cups of coffee. VC pointed out that these were for filter coffee machines and that would mean organisations wishing to use it would have to purchase filter/ground coffee instead of the usual instant. The question was asked about the hire cost to other groups or suggesting other groups contribute towards the payment. It was agreed that the most appropriate action would be to ask for a donation towards the use. The team agreed to defer purchase of the coffee machine at £172.50 until it was needed due to the one year guarantee.

TREASURER/SECRETARY/SPORTS CLUB REPORTS had already been given at the AGM and copies are on file.

Outcome of Previous Events

• 40s/50s Dance Night – 21 attended although more money had actually been taken. The DVD of the Glenn Miller Band (purchased from the US with US$, posted from Switzerland and spoken in German!) was looked at by all those present. Those present thoroughly enjoyed the evening and there were even a couple (LB and husband) in ‘40s’ dress adding to the spirit of the evening. The hall had been decorated by VC with a 40s/50s theme and was very effective.
• Pantomime 49 adults and 40 children attended the Pantomime, which went down extremely well. It was agreed to book the Bruvvers for another pantomime this year on Saturday 12th December but starting at 7pm instead of 7.30pm. (E-Mail sent and awaiting reply)

Future Events

 Ceilidh 7th February 2009 – Hall booked. BK had received an e-mail from Sam Lord asking for confirmation of the booking for the Coquet High School Band. Replied confirming the booking and asking how they wish payment to be made (Awaiting reply). The following was agreed:-
• Ticket prices - £5 adult / £2.50 child under 16
• VC and AS agreed to sell tickets
• Pooled Supper – supervised by LB and AS
• Raffle will be organised by VC
• ST has offered to sit on the door to take money/sell tickets
• Sports Club will set up the hall the night before
• Disposable plates/plastic cutlery and tablecloths/napkins will be sourced by VC and AS
• Publicity i.e. posters/leaflet drop/Pelican and tickets will be done by BK (72 tickets have been printed) Posters, leaflets and tickets given to those distributing pm Sun 18 Jan.
• VC will provide a float each for door sales and raffle sales.
• Several offers were given to provide raffle prizes

 Annual Village Tidy Up/Spring Clean – Saturday 28th March 2009 10am to 12 noon.
• AS has offered to contact the Council in regard to cleaning equipment/protective clothing and rubbish collection. Publicised in leaflet drop and JoD will speak with the Parish Council for offers of help. The Village Hall has been booked

 May Day Table Top Sale – Saturday 2nd May 2009 10am to 12 noon. The village hall was booked last year and this has been confirmed. This has been included in the leaflet and will be promulgated in The Pelican.
• AS has agreed to go through her usual list of people normally having a table.
• Tables will be £5 each.
• Admission will be £1 to include Tea/Coffee/Juice and Biscuit.
• Extra refreshments will be available for sale.
• Further details will be discussed at the next Team meeting.

 Joint Open Day/Fete with Acklington School
• WR will approach the school to ask if they would be interested in this joint event for sometime in June and will report back at the next meeting.

 Northumberland Theatre Company
• BK suggested we could book the NTC for one of their performances. She had already spoken to Anna Flood at one of the WI meetings and she had said that the fee for a first time performance at a village hall would be half of the takings and subsequent performances would be approximately £300. This was well supported and BK was asked to get further information about planned performances sometime between June and October and to confirm fee. E-Mail sent and awaiting reply.

Any Other Business

• LH offered to make out a questionnaire to be distributed to all parishioners asking for their suggestions of what they would like to see happening in the village. ACT could then endeavour to arrange things, if possible, which parishioners could join in with and/or support.
• VC gave a short update on the plans for the Community Garden, which is being overseen by the Village Hall. VC also mentioned that ACT gave a donation of £500 to the Village Hall last year and asked if it would be more suitable to wait until funds were needed when the Community Garden got the final go ahead and work could be started when ACT could then give a donation to help out with costs. This was agreed by all present.
• BK had sent round a leaflet from the Planning Department which had been sent to her under the Umbrella of ACT Secretary. After reading through the leaflet, which asked for feedback, it was decided that it would be more appropriate to be handled by the Parish Council.

Next Meeting  THURSDAY 12TH MARCH 2009 AT 7.30PM IN THE BACK ROOM OF THE VILLAGE HALL. Room booked

There being no further business Louise closed the meeting at 8.58pm.